Student management Everything about your student, in one place
From first contact to passed exam: the student file brings together enrolments, lessons, courses, exams, payments, documents and portal access. Search is lightning fast, even by phone number or national register number.
What you can do with Student management
Complete file
Tabs for enrolments, lessons, courses, exams, payments, documents, portal and business customer.
Identity through itsme® or a card reader
With itsme®, the Belgian digital identity app, identity details and optionally the eID photo come straight from the identity card. Nobody retypes them, so they are free of typos in the file, on the registration card and in a later exam booking with the exam centre Autoveiligheid. At the front desk you can also read the student's eID with a card reader, with their consent.
No duplicate files
BIQSDRIVE warns you if the email address or national register number already exists, and validates the national register number automatically.
Statutory registration card
Generate the registration card (model RS009), the statutory Belgian driving-school registration card, as a PDF with digitally signed-off practical lessons. The candidate downloads it in the portal.
Secure documents
Drag documents into the student file. Every document is scanned for viruses and you decide whether the student or the company may see it.
Export
Export lists to CSV in the background. You are notified as soon as the export is ready.
Accompanying drivers and parents
The student's Companions & representatives tab lists their accompanying drivers and their parents or guardian. Link an existing customer or type in another person.
Accompanying drivers with warnings
BIQSDRIVE warns you about too many accompanying drivers at once, a driving licence that is too recent or unknown, a missing companion certificate in Flanders and an accompanying driver under 18. You set the limits yourself, and a warning never blocks anything.
A copy of the emails
A parent can get a copy of the emails about lessons, exams and payments, in their own language. They stop the copies themselves with a link at the bottom. If a student under 18 has no email address, their emails go to that parent.
The parent pays
Make a parent the payer. New orders propose them as payer, and payment links and payment requests go to them, as does the text message about an outstanding amount.
Signing for a minor
After a lesson or practical exam of a student under 18, a parent can sign instead of the student. This also shows on the trip sheet and the enrolment card.
Parents in the student portal
Invite a parent to the student portal. They act there for their children under 18 and receive their notifications. With several children, they have one login.
Proposals wait for you
Students manage their accompanying drivers themselves in the portal. A new or changed accompanying driver only counts once you accept it, and everyone who may change customers gets a notification. You can give a reason when you refuse.
Progress sheets
See for every student how far they have got with the skills of their training, and let them follow their own progress.
Skills per licence category
Set the topics and skills per category, for example Manoeuvres with Parking in a bay. In Belgium you start for B with a sample sheet that you adapt yourself.
One sheet per enrolment
Every enrolment automatically gets a progress sheet with the skills of its licence category.
Rating after the lesson
The instructor marks the level of each skill when finishing a lesson or on the enrolment: not covered, explained, practising or mastered.
Progress in the portal
If you wish, students follow their own progress in the student portal, under My progress.
Also handy in Student management
- Statuses: lead, active, inactive and archived
- Block a student, with a reason
- Global search with Ctrl/⌘ K
- Forgiving search by phone, number plate and VAT number
- Hours tracked per enrolment
- Licence categories per localisation pack
- Accompanying drivers and parents for every student
- Progress sheet per enrolment
See pricing for driving schools
See also: itsme®, RS009 registration card
Student management in detail
- The Identity tab shows whether and when the customer was verified with itsme®, with the eID photo and the validity of their identity card, which is clearly flagged as soon as it has expired. If itsme® returns a different national register number or date of birth from what is already in the file, nothing is overwritten and you get a notification. Every request is kept in a history with the channel, the result and exactly what changed, and the email address and phone number you already had are always kept.
- Besides the practical lessons, the theory lessons attended are also on the registration card, and the signatures of the director and the candidate are printed automatically. The director signs once on screen or uploads a scan.
- Official certificates for Belgian driving schools: the training certificate (RS013-2) and the change of school certificate (RS013-1), in your region's model. The hours attended and the date of the first lesson are already filled in; you check them, and the director signs and stamps.
- Appointment card and certificate of attendance. The appointment card lists the student's coming lessons, exams and theory lessons in their language, and they can also download it themselves in the student portal. With a certificate of attendance, the director declares that the student attended a lesson, exam or theory lesson, for example for their employer or school.
BIQSDRIVE 27 is coming. Join the waiting list or request an online demo.
Webinar BIQSDRIVE LIVE on 19 November 2026: register nowRelated features
Planning and calendar
Plan lessons per instructor or use capacity planning per time block. Exams and courses are in the same calendar, and you spot conflicts at once.
Find out moreMessages and history
Notes, emails to students and notifications on your smartphone, kept with the right file.
Find out more NewDashboard and key figures
Pass rates, enrolments, lesson hours and the occupancy of your courses at a glance, measured against your own targets.
Find out moreLeads and CRM
Follow up every lead, from the first question to enrolment, with a board per stage, automatic follow-up and figures per channel and campaign.
Find out moreHR and time tracking
Work schedules, leave requests and approval, clocking in and out and monthly sheets to sign. Dimona and your payroll provider follow soon.
Find out more