New

Planning and calendar One calendar for your whole training centre

Sessions, private appointments, trainers, rooms and locations: everything is in one calendar. Drag a session to another time or another room, and BIQSDRIVE checks straight away whether the trainer and the room are free.

Try it free for 14 days Request a demo

What you can do with Planning and calendar

Day, week and month

Filter by location, trainer, room or course. Each trainer has their own colour.

No double bookings

If a trainer or room is already taken, you see it straight away. For each location, you choose whether BIQSDRIVE warns or blocks.

Rooms by type

Classroom, practical training room, simulator or another room, and shareable between your locations.

Trainers by location

Link trainers to the locations where they teach. On smartphone, tablet or computer, a trainer sees only their own sessions.

Your trainers' hours

A timesheet per trainer per day, as a PDF or as a CSV for payroll.

Reminders for your customers

Customers automatically get an email reminder before their session, once you switch reminders on.

Planning the way a training centre works

Group sessions, private appointments and your trainers' absences are together in one calendar, with the same checks.

Four views

Choose list, month, week or day, and filter by location, trainer, customer, type and status. On a smartphone the calendar opens in day view, with the filters behind one button.

Checked before you save

BIQSDRIVE checks whether the trainer or room is already booked, whether the customer already has an appointment, whether the trainer is unavailable and whether the daily maximum is reached. Per location you choose to ignore, warn or block.

Proposals to your customer

Plan a series of private appointments and send them as a proposal in one email. Your customer accepts or declines each appointment in the customer portal, and your planners and the trainer get a notification.

A fixed planning grid

Per location you set the grid, for example every half hour, and the start and end of the day. That way every session starts at a fixed time.

Cancelling with a reason

Choose a reason, charge a cancellation fee if needed and send your customer an email with your message. The reason and your note stay internal. If you cancel late, BIQSDRIVE warns you.

Group sessions set up in one go

In the course planner you choose the course, the date and the time. The course's room and trainers are already filled in, and the session appears in your calendar straight away.

Recurring appointments and blocks

A fixed private appointment or office time every week: you plan it once. BIQSDRIVE checks each date separately.

Plan it once

Repeat a private appointment or block on chosen weekdays, every 1 to 12 weeks, until a last day or a number of times, with at most 52 appointments within 12 months.

Check the dates first

Before you save, you see the conflicts per date. Public holidays and closure days are off by default, and a date that cannot go ahead is skipped and reported.

The whole series at once

Change, cancel or delete just this appointment, this one and the following, or the whole series. Your customer gets one email and one calendar file for the whole series.

Also handy in Planning and calendar

Move sessions and appointments with drag and drop
Several trainers per session
Absences such as leave or illness as a separate block
Planning options per location
Occupancy of each session visible at a glance

Text message reminders cost €0.15 per message sent, settled monthly. Emails are included. Prices excl. VAT.

See pricing for training centres

Planning and calendar in detail

Your trainers request leave and clock in and out in their environment on their smartphone; approved leave then appears in the calendar automatically. HR and time tracking
New You manage group courses with their sessions and participants on the course's page, where you also print the attendance sheets. Group and private courses

FAQ

Questions about planning and calendar

Does a trainer only see their own sessions?

Yes. A trainer without planning rights only sees and changes their own sessions and appointments, on their smartphone, tablet or computer. They do not see other trainers or any settings.

What if I double-book anyway?

That depends on what you set per location. With warn, BIQSDRIVE shows the conflict and you can still save; with block, nothing is saved. You get the same question when you drag a session.

Do participants get a reminder?

Yes, if you switch reminders on. Every participant gets an email beforehand for every session of their course, with the date, time, room, location and trainer. You choose how many hours before per location.

Ready to take your administration fully digital?

BIQSDRIVE 27 is coming. Join the waiting list or request an online demo.

Webinar BIQSDRIVE LIVE on 19 November 2026: register now