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Instructors and trip sheets Paperless on the road

Your instructors see only their own schedule on their smartphone or tablet. They start and close a lesson with the odometer reading, feedback, points to work on in the next lesson and a digital signature from student and instructor. The trip sheets then fill in automatically.

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What you can do with Instructors and trip sheets

Works on any device

No app to install: BIQSDRIVE works in the browser on smartphone, tablet and computer.

Lesson report in seconds

Odometer reading with a plausibility check, feedback and points to work on. The next instructor knows at once what to focus on.

Digital signatures

Student and instructor sign directly on the screen. For practical exams too.

Automatic trip sheets

Every day a trip sheet per instructor per branch, in the familiar column layout. Download them as a PDF, in bulk as a zip file, or email them to the instructor.

Hours worked

A timesheet per instructor per day, split into practical, theory, exam, travel time, leave, office and illness. Export to PDF or CSV.

Vehicles and rooms

Manage the number plate, gearbox, odometer reading, roadworthiness inspection and insurance. Share rooms such as a classroom, practice ground or simulator between branches.

Trip sheets you can trust

You see mistakes before you print, and each instructor's pile is ready straight away.

Warnings at the lesson

An odometer reading that goes backwards or is missing, no feedback or signature, or a lesson far from the plan: the screen shows it at the lesson. The warnings do not appear on the PDF.

Print per instructor

Print several trip sheets grouped per instructor, from oldest to newest, so you can hand over each pile straight away.

Trip sheet in your layout

Choose the text size, the logo and the column widths, for example wider columns for the odometer readings. The columns and what is in them stay the same.

Also handy in Instructors and trip sheets

Instructor profile with branches, categories and default car
Tracking of certificates and medical certificate validity
Create an instructor login with one click
Restrict a vehicle to certain instructors
Turn trip sheet items on or off per appointment
Own colour per instructor in the calendar

See pricing for driving schools Digital driving school

Instructors and trip sheets in detail

Instructors plan lessons themselves for students with an active enrolment at their branch, and cancel with the reasons you make available to them. Approving online bookings and changing the settings stay with the office.
When a lesson starts, the instructor sees the points to work on from the previous lesson or from a failed practical exam, so they know straight away what to practise. The practical exam also gets a start and end report with odometer reading and signatures, so the drive to the exam centre is included in the mileage.
Car in the garage? Block it with a reason and the schedule no longer uses it. Each car's odometer reading follows automatically from the lesson reports, and when a lesson starts the instructor immediately sees the last known reading. If a reading was typed in wrongly, the planner corrects it afterwards, with a line in the lesson's history.
Payment at the start of the lesson or session: your customer pays contactless on the instructor's or trainer's smartphone, per lesson or the full outstanding balance at once, for example simply in the car. The payment is processed through Pay. and goes straight to the right order.
Coming soon: the student sees the feedback and points to work on from their lessons in the portal, and you track their progress with progress sheets. That way they know before every lesson what to work on.
A time clock in the instructor environment on their smartphone: your instructors clock in and out there, and request leave too. HR and time tracking
Certificates with an expiry date. Set a valid-until date on your instructors' certificates. Whoever may edit instructors and the instructor themselves get a notification in advance, and the list of instructors shows the first expiry date in colour. An expired certificate does not stop the planning.

Ready to take your administration fully digital?

BIQSDRIVE 27 is coming. Join the waiting list or request an online demo.

Webinar BIQSDRIVE LIVE on 19 November 2026: register now